Yapi Launches Automated Digital Dental Forms Feature

Yapi, a well-established name in dental practice automation, has revealed an innovative feature in its Yapi Leap software: fully automated digital forms. Announced on September 17, 2024, this new capability enhances workflow efficiency by allowing practices to automate patient form requests based on procedure codes or time-based intervals. The advanced automation is expected to revolutionize how dental offices handle patient intake and document management.

This latest addition ensures that dental forms for specific treatments or periodic updates are sent to patients in advance, allowing them to complete paperwork before their appointment. The solution eliminates the need for in-office form signing, thus reducing administrative delays. This breakthrough promises to streamline processes, improve patient experience, and significantly cut down the time required for staff to manage routine tasks.

Enhancing Efficiency and Reducing Administrative Load

One of the standout features of Yapi Leap is its ability to automatically assign forms based on the type of procedure or timing needs, such as routine updates for annual medical histories. By pre-scheduling the forms, dental practices can reduce patient intake times and ensure appointments start on time. This efficiency gain not only enhances patient satisfaction but also saves hours of administrative work for staff, allowing them to focus on more critical tasks.

“Leap is a massive evolution from our previous solution,” said Jack Montgomery, CFO of Yapi. “While Yapi clients were already saving minutes per patient with digital forms compared to traditional paper processes, with Leap’s new forms automation, practices can eliminate the time spent on individually assigning forms for most patient visits — resulting in savings of up to 6 hours a week, or 24 hours a month for an average practice. That’s the equivalent of gaining three full workdays back every month.”

This level of automation, according to Yapi, not only offers convenience but translates directly into improved productivity and higher returns on investment for dental practices.

Key Features: Procedure and Time-Based Automation

Yapi Leap stands out due to its advanced automation capabilities, which are integrated seamlessly into the practice management system. The feature enables:

• Procedure Code-Based Automation: Forms are automatically sent to patients based on their scheduled treatments—whether it’s a filling, extraction, or sedation procedure—integrated within appointment reminders.
• Time-Based Intervals: Recurring forms, like medical history updates and HIPAA consents, can be scheduled and sent without manual intervention, ensuring records remain current.
• Family Forms Automation: For families, all necessary paperwork can be sent in a single message, making check-ins smoother and quicker.
• New Patient Welcome Package: First-time patients receive their intake forms automatically after scheduling their appointment, eliminating the need for in-office paperwork.

The automation removes many manual steps from the administrative process, reducing human error and enhancing the overall efficiency of the practice. One particularly innovative aspect of Yapi Leap is its Zero-Click Practice Management Software Integration, allowing seamless importing of forms and patient data directly into the management system without any additional steps.

Maximizing Returns and Improving Patient Experience

Yapi’s latest solution is more than just a software upgrade; it marks a significant shift in how dental offices operate. The ability to save time, reduce staff workload, and keep appointments running smoothly ultimately improves both productivity and patient satisfaction. According to Yapi, practices utilizing Leap can save up to six hours per week, which is equivalent to three full workdays gained every month.

“No other system offers this level of automation,” Montgomery emphasized, adding that it provides “improved productivity, patient satisfaction, and a significant ROI for dental practices.”

Yapi’s Mission to Revolutionize Dental Workflows

Founded in 2009, Yapi has long been a pioneer in the dental industry’s shift towards digital automation. Yapi Leap, their latest product, is designed to streamline everything from insurance verification checks to digital form management and appointment scheduling, all while being intuitive and user-friendly.

The company’s focus on automation has helped dental practices improve operations, minimize administrative burdens, and enhance the patient experience. With this new feature, Yapi aims to set a new standard in dental practice management.

For more information about Yapi Leap or to schedule a demo, visit www.yapiapp.com.